College is an exciting time for students and parents alike. With the shifting seasons, and for many, the first time away from home, keeping in contact can be a tough endeavor, even for the more seasoned Seniors. However, whether you are a new or returning parent, there is one piece of business to keep in mind to help manage the business side of being a student. The Family Education and Privacy Act (FERPA) allows us as counselors to speak with certain student approved people to discuss student account inquiries.
The FERPA authorization, which can be found on the student’s OneStop page in Cor, item number 7a on the OneStop Student Services Checklist, is a key component to keeping vital communication with the college. If students wants to have a loved one to have access to talking about their student account, whether that is financial aid awards and disbursement, student account charges and payments, SAP (Satisfactory Academic Progress), academic information including grades, or discipline/behavior/residential life concerns, the FERPA needs to be filled out. Students will determine which person or persons will have access. They will create a six digit authorization code that should be shared with the person they authorize us to speak with about their account. OneStop counselors (and any College personnel) will ask for this 6 digit code when an authorized person inquiries about a student’s account. The code serves as an additional level of security to support our compliance with the FERPA regulations. After it is submitted, the loved ones will have to get and remember that code so when they do want to talk about the account, they will have to verbally say the code to the counselor as to show they have permission to speak on behalf of the student. We suggest writing it down in a safe, secure place as to not forget.
This code is crucial as it is a safe-hold from unauthorized people discussing your student’s account. Please, remind and inform your student to go to their OneStop page and fill out the FERPA today. As always, if there are any questions or concerns, the OneStop office is open and happy to help either by walk-in, email, or phone calls (firstname.lastname@example.org, 218-723-6570). Although it may be summer, and the lake breeze giving Duluth a nice reprieve, we here at St. Scholastica just want to make sure your student is taken care of for the beginning of the year. Enjoy the sunshine and remember to encourage your student to fill out the FERPA.
Posted by Thomas Gallegos
OneStop Student Services Counselor
The College of St. Scholastica